Reusable template: copy this for any company policy (e.g. IT & Acceptable Use, Health & Safety, Disciplinary, Expenses, Vehicle Use, Lone Working). Fill the highlighted [bracketed] parts, replace the italic hints with your wording, then Print → Save as PDF and upload to My Documents → Company documents → Policies.

[Policy title] Policy

[Company registered name] · Version [1.0] · Effective: [date] · Owner: [name / role] · Next review: [date + 12 months]

1. Purpose

Why this policy exists — the outcome it is meant to achieve.

2. Scope

Who and what it applies to (e.g. all employees, workers and contractors; all company equipment and systems).

3. Policy statement

The rules themselves. Use clear points:

[Rule / expectation 1]
[Rule / expectation 2]
[Rule / expectation 3]

4. Responsibilities

Management: [what managers must do]
Staff: [what everyone must do]

5. Breaches

What happens if the policy isn’t followed (e.g. may be dealt with under the disciplinary procedure).

6. Related documents

e.g. Data Protection & Retention Policy, Employee Privacy Notice, Health & Safety Policy.

7. Review

This policy is reviewed at least every 12 months, or sooner if circumstances change.

Approved by: [name] · Position: [role] · Date: [date]